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Free shift schedule template for Excel and Google Sheets

A ready-to-use .xlsx roster with automatic hour totals, a 3-shift rotation example and a rest-rule checklist. Download it free — no email, no sign-up.

Download the free template (.xlsx)

Template

Download the shift schedule template

One file, three sheets. Opens in Excel, Google Sheets, LibreOffice and Numbers.

Shift schedule template (Excel)

XLSX · 23 KB · English

Download .xlsx

A simple weekly roster for small teams: list your people with their role and weekly hour limit, enter hours per day and watch the totals update. A second sheet shows a worked 3-shift rotation you can copy.

What's inside — 3 sheets

  • Weekly Schedule

    One row per employee with role and weekly hour limit. Enter hours for Monday to Sunday; the Total Hours column sums automatically, so anyone over their limit stands out.

  • 3-Shift Rotation Example

    A 5-person, 7-day example with morning (08–16), evening (16–24) and night (00–08) shifts and days off marked — a starting point for your own rotation.

  • Instructions

    How to fill it in, plus a pre-publish checklist: 11 hours' daily rest and a 48-hour average week (EU/UK), US state rules such as Oregon's, limits on consecutive night weeks and a 24-hour weekly rest day.

The rest-rule checklist is a reminder, not legal advice — check the rules for your country, state and any collective agreement before you publish a roster.

How to use the template

  1. 1Download the .xlsx and open it in Excel, or upload it to Google Sheets.
  2. 2Replace the sample names with your team, their roles and weekly hour limits.
  3. 3Enter hours worked per day as numbers (e.g. 8) — the totals update automatically.
  4. 4Use the 3-shift example as your pattern, then run through the rest-rule checklist before you share the roster.

Need a different shift pattern?

The template covers a weekly hours grid and a classic 8-hour morning, evening and night rotation. For 24/7 operations — 2-2-3 (Panama), Pitman, 4-on-4-off or DuPont — the guides below include copyable rotation tables with the coverage maths and rest rules for each pattern.

Guides

Shift pattern guides with copyable tables

Step-by-step articles that go with the template.

When the spreadsheet stops scaling

Templates work until the first sick call, swap or leave request. imRoster builds the same roster from one sentence, keeps it inside your rules and updates the team instantly — free for 30 days.

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FAQ

Template questions

Is the shift schedule template really free?

Yes. It is a direct .xlsx download — no email or sign-up required. Use it for your own team as often as you like.

Does the template work in Google Sheets?

Yes. Upload the .xlsx to Google Drive and open it with Google Sheets; the hour totals are plain SUM formulas, so they keep working. It also opens in LibreOffice and Apple Numbers.

Which shift pattern does the template include?

A 3-shift rotation example for 5 people over 7 days: morning 08–16, evening 16–24 and night 00–08, with days off marked. The weekly sheet works with any pattern, because you enter hours per day.

Does the template check labor-law rules for me?

No — it includes a rest-rule checklist (EU/UK daily rest and weekly average, US state examples), but a spreadsheet can't enforce it. Verify your local limits, or let imRoster enforce them as scheduling rules automatically.

How do I make a rotating roster automatically?

Describe your team, shifts and rules in one sentence in imRoster and the AI drafts a fair rotating roster in seconds. You review, fine-tune and publish; your team sees it on any phone.

Make Monday mornings quiet.

Your first schedule is ready in 2 minutes — no credit card, no commitment.

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